Case Study: Streamlining Procurement to Eliminate Material Delivery Delays

In this case study, we analyze procurement challenges and demonstrate how a contractor used structured planning and supplier collaboration to eliminate material delivery delays and keep their project on track

Challenge

Our contractor client faced significant challenges with material delivery delays, creating risks to the project timeline. They sought a solution to ensure every trade was procured on time with a safety margin to mitigate potential transportation and delivery risks. The goal was to eliminate uncertainties and streamline the buyout process for all trades.

Solution

We developed a detailed procurement schedule, reflecting every step of the procurement process with realistic durations. To enhance accuracy and transparency, we created questionnaires to include in RFP packages, requiring suppliers and contractors to provide long-lead item durations for each trade. This information was then integrated into the procurement schedule, ensuring:

A clear understanding of when to initiate procurement for each trade.
Precise tracking of every step in the buyout process.

Our approach also included:

Progress Updates: Regularly tracking procurement progress and notifying parties about delays or their potential impact on the project.
Proactive Reporting: Summarizing procurement status by trade, highlighting total float, and identifying risks to ensure timely actions.

Results

This method provided our client with complete visibility into the procurement process, enabling them to:

Start trade buyouts on time and maintain a safety margin for potential risks.
Proactively address delays and ensure accountability among involved parties.
Keep the project on track by preventing procurement-related bottlenecks.

Key Takeaway

By implementing a detailed procurement schedule, integrating supplier insights, and fostering proactive communication, we eliminated material delivery delays and safeguarded the project timeline. This case demonstrates the power of structured planning and collaboration in overcoming procurement challenges.

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